2019 Filberg Festival Food Vendor Application

Thank you for your interest in being a food vendor at the 2019 Filberg Festival. The festival takes place August 2-5, 2019.

Festival hours are:
Friday - Sunday 10:00 am - 6:00 pm and, Monday 10:00 am - 5:00 pm

Attendance over the 4 days can range from 16,000 to 20,000 guests.

Applications will be accepted until March 1, if accepted you will be notified by April 1, 2019.

Vendor fees range from $850 - $1200 for the weekend depending on vehicle size and power requirements.

Application Main Contact
An asterisk ( * ) indicates required information.
  Mr.     Ms.
*First Name
*Last Name
Job Title
(if applicable)
Company Name (if applicable)
*Postal Code
Cell Phone
Social Networks
Power & Water

There is limited power and water available so be as self-sufficient as you can. Please note that generators are not allowed. Use propane if possible and make sure we understand your total power requirements. Preference will be given to vendors with lower power requirement.

List all electrical you plan to use and the power it takes to operate it. Check the label for the specs and approval rating (i.e. cooler- 12 amp @120 volts or coffee urn - 1500 watts @ 120 volts) Only CSA approved equipment will be permitted.

Water on the grounds is potable. We provide 2 grey water tanks for you to dump your water. We will supply standpipe and hose connection for water, vendors must supply a hose and Y connector with shut off values.

We need to know about all the equipment you propose to use.


Please complete the table below to outline all electrical/propane equipment and the amps each requires:

(check if Yes)
Summary of Requirements


I will require 15A - 120V circuits
I will require 240V circuits @ amps
I require water Yes No

Space Requirements

We operate the festival in a park, so there are a lot of trees and uneven ground.

Note that food vendor move in is Wednesday, July 31st so keep this in mind when you apply to be a vendor and plan accordingly. A site plan is created based on number and size of food trucks and required power.

Please provide the information below to help us plan the site:

Is your concession a truck a trailer pulled by truck
Length including hitch:

Height as highest point i.e. top of fan:

Location of order window and advise if you have different serving window:

driver side passenger-side rear

We also allow for 10 feet behind your truck/trailer for prep area.



We try to offer a range of food options at reasonable costs. Please provide a general outline of your menu so we can try to avoid duplication. The number of vendors is limited by trailer size, power requirements and menu. Generally try to work with 12 food vendors in addition to 2 coffee trucks and Lemon Heaven.

The Filberg Festival is glass-free and since 2017 a plastic water bottle free event. This policy was well received and will be continuing going forward. We will provide water stations throughout the park and we sell Filberg Festival logo'd water bottles.

Please provide a list of all possible products you might like to have on your menu including prices.

Duplication of menu items will be avoided whenever possible, and you may be asked to revise your menu prior to being invited.

Max 35 Characters
eg: 7.50 or 8.00

NOTE: If you have a list prepared in a PDF Format you will be given an opportunity to upload a pdf in Part 2 of this application.

Application Fee ~ $30

By Credit Card :
VISA MasterCard American Express Cheque
(Please note: Your credit card statement will say that payment was made to ProReg, Nanaimo, BC)

Name of cardholder :
Credit card number :
Expiry date :
3 or 4 digit number on back of card
Please ensure credit card expiry date is correct. Use of the mouse scroll wheel may alter selected information.

Cheques or Money Orders made payable to ProReg Registration Solutions.

Mail payment to:
2019 Filberg Festival
c/o ProReg Registration Solutions
2805 Extension Road
Nanaimo, BC V9X 1E8


You should receive an email very shortly to the email address above. If you have not received it within 30 minutes please call ProReg at the toll-free number below during business hours or send an email to applications@ProReg.ca.

Click SUBMIT to proceed to PART 2

If you experience any technical difficulties when using this form, please contact ProReg Registration Solutions (Filberg Festival Registrar) at applications@ProReg.ca or call toll-free 1.866.760.2005.

Please direct any further questions to Judy Armstrong, Filberg Festival Food Vendor Logistics Via email: judy@lewissears.com or leave a message at 250-941-0727